Public sector · Municipal services
Proof of work carried out for a town
The worker has the tasks and the route on a tablet; the record of completion serves as proof for the client.
AndroidGPSreports
Reference detail →Segment · Products for towns and municipalities
Asset records and stocktaking
Stocktaking with a reader instead of rewriting lists — and a result that matches reality. Every item of property is assigned to a specific room and a specific person. The system maintains records and stocktaking, it links to building management and shares data with the other Qintec solutions, so a municipality or company enters it only once.
Below you will find what the system can do and what state the solution is in.
A stocktake that matches reality
Every item has a location and a responsible person. Stocktaking is done with a scanner and a discrepancy is visible immediately, not a month later.
Location and personIt is known where an asset is and who is responsible for it.
With a scanner, not a penThe inventory is created during a patrol round of the rooms.
Differences on the tableSurpluses and shortfalls are visible as soon as the count is done.
Why the stocktake doesn't add up
Asset records are usually a list in a spreadsheet that was created years ago and has been added to by hand ever since. A device is moved to another room, an employee leaves, part of the assets is written off — and none of it ever shows up in the spreadsheet.
During stocktaking the list is then compared with reality by hand, item by item. It takes a long time, it is done once a year, and an error is only found when nobody knows any more when it arose.
What the system can do
Records with assignment
Both movable and immovable assets tied to a specific building, room and responsible person. When something is moved, the assignment changes, not a row in a table — and the history of moves remains.
RFID and QR marking
Every item gets a tag. RFID is read remotely and in bulk, a QR code with a mobile phone — depending on what makes sense for the given type of asset. We design the labelling around what you keep records of, not across the board.
Stocktaking with a reader
A member of staff walks through the room with a reader and the system itself compares what was read with the state in the register. The result is a list of differences — what is missing, what is surplus and what is somewhere other than where it should be.
Supporting documents for accounting and inspection
Outputs from stocktaking in the form that both the finance officer and the chief controller need. Evidence that the stocktake took place, with a date and a list of differences.
How this relates to building management
It is the same technical basis. The register covers what is in the building and who it belongs to. Building and asset management deals with what happens to the building — inspections, deadlines, documents and consumption. Most municipalities start with one of them and add the other when there is budget for it.
Status of the solution
Stocktaking is built on the same technical foundation as the solutions we already have running in public administration — measurement of consumption and environmental conditions in self-governing region and records of municipal work for the municipal company of a regional capital.
We start with a stocktake of one building — on your own assets, so that you can see how many discrepancies turn up and how long it really takes. The scope of labelling and any further buildings are then decided on the basis of the result.
Stocktaking as a patrol round, not as retyping
The committee walks through the rooms and scans the tags. The result is compared with the records and the differences form the basis for the report — with no manual lists.
Experience in this area
Proof of work carried out must be something you can show the client. Two projects from our references:
Public sector · Municipal services
Routes that can be planned and checked
The manager plans and optimises routes on the web, the operator has navigation and task records on their mobile.
OSRMLeaflet
Reference detail →Where it already runs
Selected deployments — the full wording of the reference is in the references overview.
Products for towns and municipalities
Let's try stocktaking on a single building.
Write to us with how many items you keep records of and in how many buildings. We will go through the scope and propose a way of labelling that suits your type of assets.
E-mail: qintec@qintec.sk · Phone: +421 2 3240 1217 (working days 9:00 – 15:30)
Frequently asked questions
How are assets labelled?
With a coded label that can be read by a reader. The type of marking is chosen according to the environment — furniture is marked differently from equipment in a workshop.
Do we have to redo the whole set of records at once?
No. You can start with one building or one site and add more gradually.
What about assets that move between buildings?
A move is a record — you can see where from, where to and when it was moved and who took it over.
Can we produce documentation for the stocktaking committee from it?
Yes, the output is a list by room and by responsible person, together with a list of discrepancies.
Does it work with building management?
Yes — it is the same register of buildings. That is why you can start with one area of work and add the other later.